- The club shall be called the “Cromer and Sheringham PROBUS Club.
- Membership shall be open to all businessmen resident in the Cromer and Sheringham District who have fully or mainly retired from their normal profession or business. An applicant for membership may be nominated by any member and shall be approved by the committee. The total membership shall not exceed seventy.
- The aim of the club shall be to provide a regular meeting point for the members and promote social well-being through companionship, discussion and other worthy pursuits as may be agreed.
- The committee shall consist of a Chairman, Vice‑Chairman, Secretary, Treasurer, Luncheon Secretary, Programme Secretary, and up to three additional members, all to be elected by the members at the Annual General Meeting (AGM).
- The committee may co-opt additional members. The committee shall manage the affairs of the club.
- Three members of the committee shall constitute a quorum. Where a member holds more than one committee post he shall count as one member for the purpose of this rule.
- The Chairman shall not act as such for more than one year but shall be an ex-officio member of the committee for the year following his chairmanship.
- The AGM shall be held in June. Notice shall be given by way of a reminder only at the previous meeting.
- The Secretary shall call an Extraordinary General Meeting on the written request of no fewer than ten members. He shall give the members at least two weeks’ notice of any such meeting.
- The role of Club Almoner shall be carried out by a member, but not necessarily a member of the committee.
- The role of Press Officer shall be carried out by a member, but not necessarily a member of the committee.
- Voting at all meetings shall be by the showing of hands or by secret ballot if requested. In the event of an equal division of votes, the Chairman shall have a second or casting vote. When possible meetings shall be held on the first Tuesday of each month except for January when the normal date shall be the second Tuesday. The date of the December meeting is discretionary.
- Members are expected to attend monthly luncheons but, in the event of not being able to do so, they must notify the Luncheon Secretary at least two clear days before the luncheon or they will be held responsible for the luncheon fee.
- Members who attend regularly are expected to pay by monthly standing order or direct bank transfer unless otherwise agreed with the Treasurer. Standing orders should be set up for the 1st of each month. The member’s name must be specified in the reference field of the payment.
- For members paying by standing order the annual subscription shall be divided by 12 and added to the monthly payment.
- Members who give a timely apology for not attending the luncheon shall be entitled to a refund of the luncheon element of that month’s payment which shall be made by the Treasurer at a time of his choosing but not later than 30th June. On a member’s resignation or request, the Treasurer shall make a refund as soon as is practicable.
- The existence or not of a standing order shall make no difference to the amounts due from members in respect of luncheons, subscriptions or other activities and supplies.
- The annual subscription fee shall be fixed by the members at the AGM and payable in July unless the standing order arrangement in Rule 6b is in place.
- An income and expenditure account for the period to the end of May of each year shall be prepared and presented for approval, after audit by a person or persons appointed at the previous AGM.
- A bank account shall be at TSB and cheques drawn thereon shall be signed by the Treasurer or a substitute appointed by the committee.
- In the event of the winding-up of the club, any assets and surplus funds shall be given to charities agreed by the committee.